Financial Data-Entry Guide
The required fields across vehicles, drivers, settings and routes to get accurate trip costs and financial reports in WinTrack.
This guide turns the financial equation into an actionable checklist: four places to enter data once, and every later report benefits automatically.
Before you start
Vehicle and driver data needs no special permissions; the «Indirect Overheads» settings page is admin-only. All values are monthly SAR unless stated otherwise.
Open Vehicles → Edit and fill the Financial & Depreciation section:
| Field | Meaning | Feeds |
|---|---|---|
| Vehicle value | purchase price | depreciation calculation |
| Salvage value | expected end-of-life value | depreciation = (value − salvage) ÷ life |
| Useful life (months) | expected consumption period | 60 months = 5 years is common for trucks |
Repeat the same fields on Trailers — trailer depreciation adds to the trip's.
In the same vehicle form enter Average consumption (L/100km) — e.g. 25 means 25 liters per 100 km (roughly 4 km/L). It estimates fuel consumption in the vehicles report when no fuel purchases are recorded, labeled estimated in that case.
Automatic monthly invoicing & VAT
Platform-side setting
These live in the platform administration panel (Tenants → «VAT & Invoicing») and are not available to the transport company itself. Have the 15-digit VAT registration number ready before enabling.
- VAT: register the 15-digit VAT number and the VAT rate per company in the «VAT & Invoicing» card. Saving an empty number clears it.
- Automatic monthly invoices: when enabled, last month's invoices are generated automatically on the 2nd of every month at 04:10 AM (Riyadh time), only for ACTIVE companies with the toggle on. Already-generated months are never duplicated — generation skips months that were already invoiced.
Final checklist
Financial data for every vehicle & trailer
value + salvage + useful life + L/100km. Without it depreciation shows zero and the fuel estimate stays zero.
A package for every driver
At minimum the salary — the other items as they become known. Watch the live monthly total to verify.
Indirect overheads
Enter once, update when costs change (new rent, new subscription…).
Review the first completed settlement
Open any completed trip → the settlement card → confirm the lines appeared, then approve it to freeze the snapshot.
Once this checklist is complete you get: cost and profit per trip, real depreciation in the vehicles report, fuel consumption in liters per 100 km (actual or estimated), and each trip's share of company overheads.